Free Sample Flooring Contract Templates

To help you grow your business, we have created a fairly simple yet reliable floor contract template in Word and PDF versions so you can use it over and over.

What's in this model?

• Work's extent

• Insurance

• Allowance amounts

What is a flooring contract?

If you are a flooring installer, you should consider entering into flooring contracts to protect your business interests when considering providing services. Signed by both the owner and the flooring service provider, this essential contract can help establish reasonable expectations and reduce the risk of disputes. This document can be used to describe the scope of work, materials used, insurance and warranties related to the laying of new floors or the execution of repairs.

What is a floor covering?

Floorings are materials that are used to cover the floor in homes, offices, airports, schools, hospitals, warehouses and other buildings. Floor coverings can be made of different materials such as linoleum, ceramic, wood and other materials.

Flooring is the process of applying a floor covering over an existing floor. Flooring can be installed using a lay-to-concrete (SPB) system, a direct-to-floor technique, an outside-in (DPI) installation, or another technique that may or may not use gasket.

What are the types of flooring contracts?

Flooring contracts are of several types. Special contracts are designed to withstand harsh outdoor conditions. Maintenance contracts are used to extend the life of flooring. Cleaning contracts are designed to clean, decontaminate and repair flooring surfaces. Maintenance contracts are used to extend the life of flooring.

Installing or replacing a floor can be a difficult and stressful task. To help you find a floor that meets your needs, this page gives some useful tips and suggestions for a successful project.

Does a flooring installer have to create a flooring contract every time they are hired?

No matter who your customers are, it's always best to create a flooring contract. You may decide to use this document because it may grant the benefits listed below:

• Both the flooring installer and the owner understand the extent of their responsibilities

• Start and end dates are established

• Payment requirements are well defined

Anyone who doesn't sign a floor agreement should be prepared for some problems, including unrealistic demands and confusion about deadlines.

Benefits

There are certain benefits to having your own flooring business. These include in particular the following:

• Be an independent entrepreneur

• Interact with people on a daily basis

• Have a physical and stimulating job

• Don't need a lot of formal training or education

• Have the opportunity to earn a lot of money

Drawbacks

There are also potential downsides to running a flooring business:

• stresses

• Physical challenges

• Longer hours

• Greater risk of injury

• Unstable salary, especially at the beginning.

Important Terms

What information should a flooring contract contain?

When drafting a contractor contract, be sure to include the following:

• Contact details of all parties

• A full description of the work to be done

• Quality and type of materials used

• Allowance amounts, so you have enough surplus to provide the best quality product

• List of all equipment that will be used for the project

• All the architectural plans you have drawn up

• The process for modifying the scope of the project if necessary

• Project start date and estimated duration

• Hours and days of workers that they will work

• Proof of insurance required from contractors, including liability coverage and workers' compensation

• A written warranty on materials and workmanship

• A checklist, which details outstanding items to be addressed

Contracts should also specify whether a mechanic's lien will be held on the owner's property. Sub-contractors can also include liens, so be sure to have waivers signed by all sub-builders as well. Before remitting final payment to the contractor, ensure that they present a release and waiver of any mechanic's privileges.

Ask the contractor to put in writing that they will take care of the building plans the city needs, obtain any required permits, and schedule inspections (if necessary). Failure to inspect means the contractor is responsible for the cost of corrections.

Discuss how payments should be made. Four payments are common: the first payment when the materials are received, the second when the project is 50% complete, and another 20% upon completion. The remaining 10% is kept until the inspection is completed and the documents are completed. 

For larger jobs, customers typically pay in two ways:

• Costs plus flat rate This option provides more freedom to change details as the project progresses.

• The second method is to bid. A contractor estimates the cost and his materials. The parties then agree on a payment schedule.

Whichever option is chosen, the project must be completed at an agreed milestone before making a payment. 

What to keep in mind when preparing a flooring contract?

Tips for preparing flooring contracts:

• Read the contract carefully, whether it comes from a template or one that you have drawn up personally. 

• Verify that the information is correct and that is what you agreed to.

• Check that there is no ambiguous language and that unfamiliar terms are correctly defined.

• If there is an indemnification clause, make sure you understand how it affects you.

• To be a valid contract, it must have an offer, acceptance, and consideration (exchange of something of value), and both parties must have an intention.

• Consult with an attorney to verify that you comply with all legal regulations of the state in which you are located, as well as any union or industry-specific requirements that may apply.

• Define all terms and explain all details explicitly, because things you find obvious may not be to someone else. 

• Remember, something as basic as payment due in 15 days can mean calendar days or business days, which makes a difference in calculating late fees. 

• Keep a photocopy of the signed contract.

What information should be included in installation quotes?

Important installation information that should be included in every contract includes:

• Removal of existing parquet

• Preparing the subfloor

• Match floors of adjacent rooms

• Who is responsible for moving and repositioning furniture

• What materials are provided

• If costs are based on square footage and overage is taken into account

• If the moldings are extra

• What finishes are included Explanation of warranties

Not all contracts require this level of detail, but it will give you an idea of ​​what most installation contracts include.