Free Sample Wedding Photography Contract Templates

To help you grow your business, we've created a pretty simple yet reliable wedding photography contract template in Word and PDF versions so you can use it over and over.

What's in this model?

• Working hours

• Payment details

• Payment terms

What is a wedding photography contract?

A wedding photography contract is a legal agreement between a client couple and their photographer that outlines the expectations, responsibilities, deliverables, and policies of both parties under the contract. It also includes timetables and payment details.

What is Wedding Photography?

Wedding photography is the type of photography that features a married couple, their families and friends during their wedding ceremony. Clients can choose a photo session with a professional photographer before, during or after the ceremony, or a photo session before, during and after the ceremony. Most couples wait until their loved ones gather in a special place to take pictures.

What are the types of wedding photography contracts?

There are two types of wedding photography contract:

the contract with an independent professional photographer and the contract with a professional photographer affiliated with a wedding photography company. The contract with a freelance professional photographer is a written agreement between the client and the photographer which sets out the rights and responsibilities of both parties. The contract with a professional photographer affiliated with a wedding photography company is a written agreement between the company and the photographer that sets out the rights and responsibilities of both parties.

Why are wedding photography contracts important?

Wedding photography contracts help photographers specify their roles and responsibilities for covering the wedding event. The contract includes all major and minor details regarding the wedding photography for the couple to avoid any confusion in the future. It is very important that everything is written down so that both parties to the contract are clear about their responsibilities. Moreover, the marriage contract is a legal document, so neither party can violate the terms and rules of the contract, otherwise it could prove to be legally upsetting for them.

When to introduce a wedding photography contract?

If you are a photographer and you are in charge of the wedding photography project, you must submit a wedding photography contract. The contract should specify all details regarding the wedding shoot and payment details as well as other terms and conditions of work.

On the other hand, if you are hiring a photographer for your big day, you should create a wedding photography contract to clarify all of your expectations and the other party's responsibilities in that contract. 

Either way, the contract is very important as it clearly spells out all the details, including the terms and conditions of work and payment.

Important Terms

What should a wedding photography contract contain?

• Basic information of both parties: Add the basic information of both parties to the contract such as name, address, contact number, etc.

The photographer must include:

• Their name

• Their corporate name

• Work address

• E-mail address

• Phone number (mobile and office if you have both)

The client must include:

• The name of the bride

• The groom's name

• E-mail address and telephone numbers of the bride and groom

• Email address and phone numbers of anyone involved in the wedding that they think you might need to be in contact with

• Working hours : You must mention working hours and a suitable working schedule as well as the date and day of shooting in your contract.

• Payment details: the contract should include payment details for the wedding photography as well as any additional labor charges or deductions for late work, etc.

• Payment terms : You have just specified the terms and conditions of payment, in particular the method and the payment period.

• Agreed deliverables: Your wedding photography contract should include what the client is paying for and what they can expect to receive in return. It should clarify details such as, are prints included? What about a digital copy of the images? etc

• Delivery dates: You must mention the delivery dates of the work.

• Image rights for both parties: It is very important to decide in the contract who will retain ownership of the images.

• Cancellation and Refund Policy: It should be clarified that in case of cancellation of the contract, what amount will be charged and who has the right to cancel the contract without being charged. Also talk about the refund policy in case of accident or incomplete work etc.

Should a contract for destination weddings include specific details?

Destination weddings require a proper detailed contract in which all major and minor details should be clearly mentioned. It must include full details of the location and time of the photo shoot. The contract should include payment details for the trip, including travel-related expenses, food and accommodation. Apart from that, you can also add more specific details like the weather of that place and the number of days to stay there etc.