You've just sold a product (or even a service) to an individual, and now… a simple but annoying question: “What kind of purchase invoice should I use?”
Good news: you don't need to reinvent the wheel. One purchase invoice template Clear, clean, customizable, and ready to download, it saves you from oversights, errors, and endless exchanges with the client.
In this guide, I will show you:
Bonus: we built this content using a list of keywords from a Dokey export, to match what people are actually looking for.
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
Looking free invoice template To fill out in 2 minutes, with a clean and professional structure? That's exactly the idea.
The objective: a customer invoice Perfect, your buyer understands it immediately… and your accounting department loves it.
A billing Proper is not just "paperwork to look serious". A purchase invoice serves as proof of transaction : who sold what, to whom, when, and for what amount.
Specifically, it helps to:
And most importantly: it saves you money timeBecause chasing up a hastily prepared invoice quickly becomes more expensive than 10 minutes of careful attention.
If you want a invoice issued clean (and avoid going back and forth), your document must be complete.
Here are the blocks to include, very simply:
On Djaboo, creating an invoice follows this logic: customer information, payment methods, auto number, item lines, etc.
La numbering of invoices It must be logical and chronological. There's no need to make it complicated, but it must be consistent: no deliberate gaps, no duplicates, and a progression over time.
In the Djaboo documentation, it is clearly stated: the numbers must follow a chronological order (ex: an invoice from July 5th must have a number higher than an invoice from February 2nd).
Simple tip: use a prefix (e.g., FA-2026-) + increment (0001, 0002…). And let your tool handle it.
Le PDF Format It has two enormous advantages:
When you send an invoice as a PDF, you reduce "I can't open it" messages and copying errors. And from the client's perspective, it's clearer: an invoice is a fixed document, not a spreadsheet to be modified.
A model under ExcelThat's great if you have:
The pitfall? Copying and pasting, broken formulas, forgotten amounts, or a date that jumps out. So if you're sticking with Excel, lock your template and keep your procedure simple.
Here's a "hands-on" version, without the fluff, for create an invoice own :
On Djaboo, creation also follows this path: you choose the client, the information is filled in, you add items, then you save.
Imagine: you are a micro-entrepreneur, you sell a refurbished computer to an individual.
Your invoice will contain:
Result: the customer can "file" the invoice, you can prove the sale, and you sleep soundly.
Le payment deadline It must be written down. Even if it's "cash payment". Even if you think it will go smoothly.
Simple examples:
And if you need to follow up, you have a clear basis for "settling this bill" without playing ping-pong.
Depending on your situation, you may encounter several formats:
A proforma invoice It resembles an invoice, but primarily serves as a "preliminary" document (before payment/before delivery). Useful if the client wants a written document before paying.
La final invoiceThis is the official invoice after delivery or completion.
A outstanding invoiceThis is an invoice that has not been paid after the due date. At this stage, you move on to reminders, follow-up, and possibly penalties (depending on your policy).
If you bill monthly, a recurring bill This saves you from having to do the same thing 12 times. Djaboo also explains how to automate this type of billing via a dedicated configuration.
La electronic invoice and the dematerialization of invoicesThis is not just a fad: it's a more reliable way to manage your invoices, especially when you start sending a lot of them.
The tangible benefits:
Beyond a certain volume, the “Word/Excel + copy-paste” model becomes a dangerous sport.
Un tool or a invoice generatorThis allows you to:
Djaboo specifically emphasizes automation to avoid errors and save time on editing.
Before sending:
If yes: green light.
It depends on the context and the status, but in practice, whenever you want a proper proof of sale, it's an excellent idea. And for a business, the invoice is a key document in your accounting.
Yes, if your situation warrants it (e.g., basic deductible). In that case, your VAT-free invoice template must include a clear statement indicating that VAT is not applicable.
The simplest solution is to use a tool that automatically increments and maintains chronological order. The Djaboo documentation emphasizes the importance of chronological numbering.
Be clear: total, date, due date, payment methods. And send it as a PDF, with a simple message and a reminder of the deadline.
A well-prepared purchase invoice is not "administrative work." It's proof, a safety net, and a cash flow accelerator.
If you want to keep it simple:
