moving company invoice template

Download the moving invoice template

The principle: you start with a invoice template ready to use, you customizeThen you send it in the format that suits your contact.

Portions Available

• Printable format: perfect for a stable and legible output.
• Excel : ideal for automating calculations (transport, labor, options, total).
• Word / Microsoft Word : practical for design a layout that reflects your image and edit an invoice in a few minutes.

Tip: Keep a basis create a blank “template” and duplicate it for each invoice issue dateYou avoid forgetting and you keep a clean numbering system.

💡 Did you know?

With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎

Reviews

5 / 5 - (1082 votes)

💡 Did you know?

With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎

Reviews

5 / 5 - (1082 votes)

Why use an invoice template when you are a moving company?

For a company, the billing is not an administrative detail: it is the translation of your job in cash in your treasury. A good model helps secure the entire cycle.

Concrete benefits

• Temps : the invoice creation It becomes fast-paced, especially when you have several cases in a week.
• Less thanerreur Calculations, VAT, totals, references… everything is in place.
• One more image professional : business invoices They are reassuring, especially in B2B.
• Better tracking: you can easily see which ones are invoices to customers settled and those to be restarted.
• A useful document for accounting and tax purposes: it's very practical when filing tax returns (references to CGI (depending on your diet).

What is a moving company invoice used for?

Your Service It consists of transferring goods securely from point A to point B, within a defined perimeter. moving company invoice serves to prove what you have provide and to request payment.

It helps you to:

• formalize the service provided (and the options),
• keep track of information important (services, prices, terms and conditions),
• to serve as a reference in case of dispute,
• simplify the management and archiving,
• frame the relationship commercial with the buyer.

What should a moving invoice in France contain?

A Detailed invoice It must remain legible and complete. Here are the elements to include (and those that avoid 90% of back-and-forth communication).

1) Issuer Information

• name / company name,
• address,
• contact (phone, email),
• SIRET number, and intra-community VAT number if applicable (European Union),
• invoice number unique and sequential.

2) Customer information

• name / company,
• customer contact details,
• billing address,
• address of Shipping if different (useful for transfers).

3) Details of the service

• invoice issuance : the date of issue, clearly indicated,
• description of services provided,
• breakdown by position: quantity, price unit, subtotal,
• options and patented possible (cardboard boxes, covers, protective materials),
• transport (flat rate, mileage, tolls) if included in contract,
• Total excluding VAT, and total amount Including VAT if you are subject to it.
• condition regulations and payment deadline.

4) VAT: how to remain consistent

Depending on your status, VAT may or may not apply. If you are exempt, the corresponding statement must appear on the documentOtherwise, specify the rate and calculation method. The rules may vary depending on the circumstances, so check with your accountant if you have any doubts (tax framework, references to the French General Tax Code).

How to create a moving company invoice: a step-by-step method

The goal is to generate an invoice consistent with your quote, and sufficiently detailed so that a client (or an accounting department) can approve without asking ten questions.

Step 1: Download your template

Choose the format (Excel, Word or printable file) and download The file. It's the fastest way to get started.

Step 2: Add your information

Enter your name, your company, your coordinateYour location, SIRET number and VAT number if applicable. This is what transforms a file into a compliant invoice.

Step 3: Add the client

Name, contact information, billing address. If you are B2B, also add an order reference if one exists.

Step 4: List the services provided

Describe the services tasks performed: handling, truck, team, protection, dismantling, reassembly, reinstallation, etc.

Instead of grouping everything together, structure it by item. A customer understands better what they are paying for, and this reduces disputes.

Step 5: Calculate the cost and check the total

Excel is very useful here: you can automate the calculation of the total, VAT, and the total including tax. Also, check the consistency between the quote and the invoice: this is often where disputes arise.

Step 6: Specify the terms and conditions

Indicate a condition Clear payment method: bank transfer, card, check. Add a payment deadline (e.g., 7, 15 or 30 days): this is the best way to get paid quickly, without unnecessary reminders.

Step 7: Send and archive

Export to PDF invoice (or a Word invoice if the client requests it), then send by email. Then archive it: in case of an audit or dispute, you can find everything in two seconds.

Quotes and invoices: the duo that avoids arguments

During the move, the price The cost often depends on several variables. The quote outlines the calculation method (volume, access, distance, options). The invoice confirms what has been done.

To limit the “I don’t understand” comments, you can include a line “Quote reference no…” on the invoice, and maintain the same line item logic.

How to structure your billing entries (concrete examples)

Here is a commonly used method to make the invoice legible.

Base stations

• Workforce: number of people × duration (or fixed price),
• Truck: rental + fuel (or transport package),
• Transport: short or long distance (if you differentiate),
• Protection / packaging: consumables.

Frequently Asked Questions

• Disassembly / assembly,
• Furniture lift,
• Disposal at the waste disposal center,
• Temporary storage
• Parking assistance.

These examples of invoices They demonstrate a logical approach: one position = one clear value. You avoid incomprehensible "magic packages".

Types of invoices for moving companies

Depending on your clients and your missions, you can use several formats.

Residential bill

For an individual: often a fixed price, with a clear description of the services provided.

Hourly bill

When the project is uncertain, specify the hours, the team involved, and the truck.

Bill per kilometer

For some cases: specify distance, price, and additional fees.

Short and long distance bill

You can separate transport and handling: it's clearer, especially when there are many kilometers involved.

Business invoice

When the client is an organization (offices, stores, warehouses), the company invoice must be “accountant-friendly”: references, postal address, due date, and clear description.

Full service invoice

Everything included: packaging, dismantling, protection, transport, delivery, and reinstallation. The invoice must clearly state what is included.

Example of a moving invoice (simple template)

Example

Issuer: Martin Moving Company, 12 rue des Ateliers, 69007 Lyon Client: Ms. Durand, 5 avenue des Acacias, 69003 Lyon Number: 2026-018 Date: 28/01/2026

Services

• Labor (2 people, 4 hours): €360
• Transport (flat rate): €180
• Boxes + protections: €60
• Delivery and reinstallation: €80

Total excluding tax: €680 VAT: €136 Total amount VAT included: €816

Terms: bank transfer, due within 7 days.

Advance payment, cancellation, modification: managing common cases

Integrated

If you request an advance payment on the quote, you can issue an invoice An advance payment is made, followed by a final invoice that deducts the advance. This avoids misunderstandings and secures your schedule.

Cancellation

Include a clause in the contract: deadlines, cancellation fees, rescheduling. A client understands better when it's in writing.

Perimeter change

More complicated access, larger volume, additional floor… In this case, detail the adjustment: that is precisely the role of a well-structured invoice.

Self-employed: which model to use?

If you are in microphone mode, a Self-employed invoice template is often the most suitable. The self-employed invoice It must mention the VAT exemption if you are not subject to VAT. In any case, it is a document compulsory Even in micro-business, you must keep and number your invoices.

Electronic invoices and online invoices: what your customers expect

More and more customers are asking for electronic invoices (especially in B2B). The online invoices and invoice generator They simplify your life: numbering, calculations, archiving, history, search by client.

If you work with clients who have an accounting department, the PDF invoice format remains the most accepted standard.

9 practices to avoid unpaid bills

1. Have the quote approved and remind them of the total amount due.
2. Requesting an advance payment on major projects.
3. Set a clear and realistic deadline.
4. Indicate how payer (IBAN + description).
5. Send the invoice immediately after the service has been provided.
6. Having a follow-up of management : paid / to be followed up.
7. Follow up with the number and date, without emotion.
8. Keep a signed completion certificate (proof).
9. In B2B, request the accounting contact from the outset.

Pre-shipment checklist (30 seconds)

Before sending invoices, check:

• the number (sequential, unique),
• the addresses (billing + delivery if needed),
• a description of the services provided
• the total excluding VAT, the VAT and the total including VAT if applicable,
• the deadline and the terms,
• your bank details.

This mini-checklist drastically reduces returns and speeds up payment collection.

Mentions and best practices that save the client time

In real life, delays rarely stem from a refusal to pay. Often, it's due to an incomplete document: a missing reference, a vague description, or an incorrect billing address. To avoid this, add these elements when they exist:

• the quote reference,
• a signed delivery/end-of-mission note (even a signature on a smartphone),
• A reminder of the scope: “residential relocation”, “office relocation”, “temporary storage”, etc.
• and a “contact accounting” field when your client is a company.

This rigor is also useful if you are doing the Selling Consumables: cardboard boxes, stretch film, covers. In this case, put thearticle on a separate line, distinct from servicesIt's more readable and avoids discussions like "I thought it was included".

Service billing: which descriptions work well?

A good service bill Avoid jargon and get straight to the point. Here are a few phrases that work well:

• “Handling + loading/unloading”
• “Short-distance transport”
• “Long distance transportation”
• “Furniture dismantling/reassembly”
• “Protection and packaging (consumables included)”

If you have a special case (bulky furniture, difficult access), describe it in one sentence, without going into detail. The goal is for the client to understand the price and be able to approve it quickly.

Online billing: when it's useful

If you have volumes, the online invoices They avoid chasing after different file versions. You centralize everything, find an invoice by number, and see who paid. That's exactly the role of a tool that helps you to create an invoice clean and follow the payment process, without getting distracted.

FAQ

What information is mandatory on an invoice?

Identity of issuer and customer, number, date of issue, description, price, total, VAT if applicable, terms and deadline for payment.

Can I charge by the hour?

Yes. Specify the team, the duration, the truck, and the options. The clearer it is, the faster it will be approved.

Should I keep my invoices?

Yes, it's mandatory. Archiving is essential for your accounting, your obligations, and your peace of mind.

Which format should I choose: PDF, Excel, or Word?

This format ensures stable output, Excel handles calculations, and Word allows for custom formatting. Many people create documents in Excel and then export them as PDFs.

Create your invoices with Djaboo

With Djaboo you can create an invoice, create an invoice template in your image. generate an invoice In just a few clicks, you can then track customer payments. You centralize your documents, maintain clean numbering, and save a huge amount of time on invoicing.