Construction invoice template

Summary

• This document is essential for any construction company;
• It lists the services, labor, materials and the total cost of the work;
• Using a template helps avoid errors and saves working time;
• In this article, discover our templates available for download in Word, PDF and Excel formats;
• Djaboo also offers invoicing software to generate your documents in just a few clicks.

💡 Did you know?

With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎

Reviews

5 / 5 - (562 votes)

💡 Did you know?

With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎

Reviews

5 / 5 - (562 votes)

Definition of a construction invoice

This accounting document summarizes all the work carried out on a construction site. It serves as legal proof of the transaction between your company and your client.

This document must include the following elements:

• Your company information (name, address, SIRET number);
• The customer's contact details;
• The list of benefits and services provided;
• The cost of the materials used;
• The labor costs charged;
• The total amount excluding and including tax;
• Payment terms.

Good to know In France, issuing an invoice is mandatory for all sales of goods or services between businesses. Electronic invoices will gradually become mandatory according to the French General Tax Code (CGI).

Why use a building invoice template?

Save time on your construction sites

Creating a document from scratch after each project takes considerable time. With a ready-made construction invoice template, you only need to fill in the specific details: client contact information, list of work performed, and amount.

The result? You can create your document in minutes instead of several hours of work.

Avoid mistakes and oversights

An incomplete document can delay your payments. Worse, it can cause problems during a tax audit. Our template includes all the required information:

• Unique invoice number;
• Date of issue;
• Complete customer information;
• Line-by-line list of services;
• Clear payment terms.

Maintain a professional image

A complete and well-presented document inspires confidence in your clients. It demonstrates that your company is organized and professional. This is essential for building customer loyalty and generating referrals in the construction industry.

Download a construction invoice template

Below you will find all our templates for construction companies. You can download the format that suits you: Word, PDF or Excel.

Building invoice templates with VAT

For companies under the standard VAT regime:

(I.e. Building document including VAT – PDF Template: Blue

(I.e. Building document including VAT – Word template: Orange

(I.e. Building document including VAT – Excel Template: Red

📗 Building document including VAT – Google Docs Template: Green

Templates for self-employed individuals without VAT

For self-employed individuals under the basic franchise scheme or self-employed invoicing system:

(I.e. Invoice for self-employed individuals without VAT – PDF template

(I.e. Invoice for self-employed individuals without VAT – Word template

(I.e. Invoice for self-employed individuals without VAT – Excel template

📗 Invoice for self-employed individuals without VAT – Google Docs template

Good to know : If you are exempt from basic VAT, remember to add the statement "VAT not applicable, article 293B of the CGI" to all your documents.

How to create a construction invoice step by step

Creating a professional document isn't complicated when you follow the right steps. Here's how to write a complete invoice:

Step 1: Download the template

Start by downloading a construction invoice template in your preferred format (Word, PDF, or Excel). Our templates are customizable to suit your needs.

Step 2: Add your company information

Please provide the following information:

• Name of your construction company;
• Full address of the headquarters;
• SIRET number and APE code;
• Intra-Community VAT number (if applicable);
• Your company logo (optional but recommended).

Step 3: Enter the customer's contact information

Add the customer information:

• Name or company name;
• Billing address;
• SIRET number (for professionals).

Step 4: Number your document

Each document issued must have a unique invoice number. Numbering invoices chronologically is mandatory in France. For example: FAC-2025-001, FAC-2025-002, etc.

Step 5: List the tasks and costs

This is the most important part of your invoicing work. Add it line by line:

• A precise description of each service;
• The quantity (working hours, square meters, etc.);
• The unit price and the total cost;
• Labor costs per line.

Example :

• Partition wall demolition: 8 hours × €45 = €360
• Tile installation: 25m² × €35 = €875
• Products and materials (tiles, adhesive, grout): €450

Step 6: Calculate the total amount

Add all the lines together to get:

• The total amount excluding VAT;
• The applicable VAT tax (10% or 20% depending on the work);
• The total cost including VAT.

Step 7: Specify the payment terms

Indicate clearly:

• The payment due date;
• Accepted payment methods (bank transfer, check, card);
• Any late fees.

Step 8: Send the document to your client

Once your document is created, you can send invoices by email, mail or directly via invoicing software like Djaboo.

The different types of invoices for the building sector

Depending on the nature of your project, you will need to issue a specific document. Here are the main types used in the construction sector:

Standard work invoice

This is the standard document issued at the end of a project. It lists all the services performed, the cost of the products, and the total amount to be paid.

Ideal for : small construction projects, one-off jobs, repairs.

Down payment invoice for large construction projects

Before starting a major project, you can issue a deposit invoice to collect partial payment. This secures your cash flow and commits the client.

Ideal for : new constructions, complete renovations.

Interim invoice for long-term projects

For projects that extend over several months, interim invoices allow you to bill your clients as the work progresses. This is essential for maintaining your cash flow.

Ideal for : large-scale projects, public procurement.

Status document (progress)

This type of document specifies the percentage of work completed and the corresponding amount. It is commonly used in the construction industry.

Ideal for : fixed-price contracts with staggered payments.

Final construction invoice

Once the project is completed, the final document summarizes all the work and deducts any advance payments already made.

Ideal for : to close a construction site and collect the balance.

Credit document (credit note)

If you need to reimburse a customer following an error or as a goodwill gesture, you issue a credit note. This is deducted from a previous document.

Ideal for : corrections, partial refunds.

Mandatory information on a company invoice in France

To comply with French law, your document must include the following information:

Information about your construction company

• Name or company name;
• Registered office address;
• SIRET number;
• APE/NAF code;
• Intra-Community VAT number;
• Legal form and share capital (for companies).

Customer Information

• Name or company name;
• Billing address;
• SIRET number (if professional).

Complete document elements

• Unique and chronological invoice number;
• Date of issue;
• Date of service or sale;
• Precise description of services provided;
• Quantity and unit price;
• Total amount excluding tax, VAT, including tax;
• Applicable tax rate;
• Payment due date;
• Payment terms;
• Mention of late fees.

Good to know : Unpaid invoices can be automatically followed up with suitable invoicing software.

Generate invoices with the Djaboo invoice generator

Using a template manually may suffice for a few projects. But if you manage several projects simultaneously, an invoice generator becomes essential for managing your invoicing.

The advantages of Djaboo billing software

Djaboo is an all-in-one tool for construction companies that allows:

• Create a professional document in just a few clicks;
• To automatically add all mandatory information;
• To generate recurring invoices for your maintenance contracts;
• To track payments in real time;
• To send invoices directly by email;
• To manage unpaid invoices with automated reminders;
• To edit an Excel or PDF invoice in one click;
• To personalize your documents with your logo and colors.

Features for managing and creating building invoices

• Quote management and conversion into sales documents;
• Monitoring of advance payments and intermediate documents;
• Creation of status documents for large construction projects;
• Customer and project database;
• Simplified accounting export.

Tips for properly invoicing your construction clients

Here are some best practices to optimize your invoicing and get paid faster:

Send your documents as soon as the work is finished.

The longer you wait to issue an invoice, the greater the risk of non-payment. Ideally, send the document to your client on the same day the project is completed.

Be specific in your descriptions

A complete list of services avoids disputes. Clearly indicate: nature of work, quantities, unit prices, cost of materials.

Offer multiple payment methods

The more payment options you offer (bank transfer, check, card, direct debit), the faster you'll get paid. List all the options on your sales document.

Recover outstanding payments quickly

Don't wait weeks to follow up with a client who hasn't paid. A polite reminder after the due date is often enough to resolve the situation.

Use a tool suited to your needs.

A good management tool saves you valuable time and reduces errors. Djaboo meets this need by allowing you to create a document in seconds and track all your payments.

FAQ: Your questions about the invoice for work

What information is mandatory on a work invoice?

This document must include: your full contact details (SIRET, address), customer information, a unique number, the date of issue, the list of services with prices, the total amount excluding and including tax, and the payment terms.

Can I use an Excel template for my business invoice?

Yes, an Excel invoice is perfectly valid. Our free templates are available in Excel, Word, and PDF. The important thing is to include all the required information.

How to number your invoices correctly?

The numbers must be chronological and without gaps. For example: 2025-001, 2025-002, 2025-003. Each number must be unique.

What is the difference between a down payment invoice and an interim invoice?

The deposit invoice is issued before work begins to secure the order. The interim invoice is issued during the project, based on the progress of the work.

Do I need to issue a quote before the final document?

A quote is not mandatory but highly recommended, especially for major projects. It legally binds the client and protects you in case of a dispute.

How do I create an invoice for subcontracted services?

For your subcontractors, you must prepare a specific document detailing the nature of the subcontracted work. Keep these documents for your accounting records.

Do you have more questions about your construction invoice? Don't hesitate to contact us, we'll be happy to answer them! 🤝