Do you run a cleaning company or offer services to individuals and businesses? Invoicing is an essential part of your business. However, creating compliant invoices can quickly become time-consuming.
The solution? A ready-to-use and customizable cleaning invoice template. Available for free download in PDF and Excel formats, it lets you issue a professional invoice in minutes. Let's get started! 🚀
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎
An accounting document summarizes the services performed for a client. It serves as legal proof of the transaction between your cleaning company and the client.
This essential document must include several elements:
Tips In France, issuing an invoice is required for all services provided between professionals. Electronic invoices will gradually become the norm according to current regulations.
Creating a document from scratch after each service call takes valuable time. With a ready-made template, you only need to fill in the specific information: recipient's contact details, list of services, total amount.
The result? You can invoice in minutes and focus on your core business.
An incomplete document can delay your payments or cause problems during a tax audit. Our template includes all the required information:
A complete and well-presented document inspires confidence. It shows that your cleaning company is organized and professional. This is essential for building customer loyalty and generating referrals.
Below you will find all our templates for cleaning companies and service businesses. You can download the format that suits you best: PDF or Excel.
For companies operating under the actual tax regime:
(I.e. Cleaning document including VAT – PDF template: Blue 📙 Cleaning document including VAT – Excel template: Orange
For self-employed individuals operating under a basic franchise:
(I.e. VAT-free cleanliness document – PDF template 📕 VAT-free cleanliness document – Excel template
Tips : If you are in basic exemption, don't forget to add the statement "VAT not applicable, article 293B of the CGI" to all your documents.
Issuing a professional document isn't complicated when you follow the right steps. Here's how to create a complete supporting document:
Start by downloading a template in your preferred format (Excel or PDF). Our templates are free and you can customize them to suit your cleaning business.
Please provide the following information:
Add your recipient's details:
Each document issued must have a unique number. Chronological numbering is required in France. For example: FAC-2025-001, FAC-2025-002, etc.
This is the most important part. Add it line by line:
Example :
Add all the lines together to get:
Indicate clearly:
Once your document is created, you can send electronic invoices by email or directly through an invoicing CRM like Djaboo.
Depending on the nature of your work, you will need to issue different types of documents. Here are the main ones used in the cleaning sector:
This is the standard receipt issued after a single service. It lists the services performed and the total amount due.
Ideal for : major cleaning, restoration, exceptional intervention.
For your regular recipients with a maintenance contract, you can issue a monthly or weekly document according to the agreed terms.
Ideal for : maintenance of offices, premises, condominiums.
Before starting a major project, you can request a deposit. This document secures your cash flow and binds the recipient.
Ideal for : construction sites, post-construction restoration.
For certain services, it is useful to provide a quote before intervention, then to transform it into a billing document once the work has been delivered.
Ideal for : specialized cleaning, customized interventions.
To comply with French regulations, your supporting document must include the following information:
Tips Management can be simplified with a suitable tool that automatically generates the required information.
Manual creation may suffice for a few recipients. But if you manage multiple contracts simultaneously, invoicing software becomes essential for the company's profitability.
Djaboo is an all-in-one tool for cleaning companies that allows:
Here are some best practices to optimize your invoicing and receive payments faster:
The longer you wait to prepare a document, the greater the risk of non-payment. Ideally, send it the same day.
A list of services performed avoids disputes. Clearly indicate: nature of the intervention, duration, cost of each service, products used.
The more payment options you offer (bank transfer, check, card, direct debit), the faster you'll get paid. List all the options on your document.
Don't wait weeks to request payment from a recipient who hasn't paid. A polite reminder after the due date is often enough.
A good management tool saves you valuable time. Djaboo lets you invoice in seconds and track all your payments.
The cost of cleaning depends on several factors. Here are the elements to consider when setting your rates:
| Pricing | Average price |
|---|---|
| Office maintenance | €20-30/hour |
| Big clean | €25-40/hour |
| Window cleaning | €3-5/m² |
| Repair | €30-50/hour |
Important These prices are indicative. Adjust your prices according to your local market and actual costs.
Your document must include: your company's contact details (SIRET, address), the recipient's details, a unique number, the issue, the list of services with prices, the total excluding and including tax, and the payment terms.
Yes, an Excel document is perfectly acceptable. Our templates are available in Excel and PDF formats. The important thing is to include all the required information.
The numbers must be chronological and without gaps. For example: 2025-001, 2025-002, 2025-003. Each number must be unique.
A quote is not always required but is highly recommended, especially for major projects. It legally binds the recipient and protects you in case of a dispute.
First, send a friendly reminder by email. If payment is not received, you can send a formal demand letter. Billing software like Djaboo automates these reminders via electronic invoices.
In France, cleaning services are subject to the standard rate (20%). Check your situation with your accountant.
