Cleaning invoice template – PDF, Excel

Summary

• An accounting document is essential for any service provision;
• It must include your company details, the recipient's details, the date, and the total amount;
• Creating invoices with a template saves time and avoids errors;
• In this article, discover our templates available for download in PDF and Excel formats;
• Djaboo also offers invoicing software to manage your quotes and electronic invoices.

💡 Did you know?

With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎

Reviews

5 / 5 - (570 votes)

💡 Did you know?

With Djaboo, you can create professional electronic invoices in just a few clicks. All the required information is automatically added based on your business 😎

Reviews

5 / 5 - (570 votes)

What is a cleaning invoice?

An accounting document summarizes the services performed for a client. It serves as legal proof of the transaction between your cleaning company and the client.

This essential document must include several elements:

• Your company's contact details (name, address, SIRET number);
• The recipient's contact details;
• The unique invoice number;
• The issue date and the expiry date;
• Description of services performed;
• The unit price and the total amount excluding and including tax;
• The applicable VAT rate;
• Payment terms.

Good to know In France, issuing an invoice is required for all services provided between professionals. Electronic invoices will gradually become the norm according to current regulations.

Why create invoices with a template for cleaning activities?

Save time on your management

Creating a document from scratch after each service call takes valuable time. With a ready-made template, you only need to fill in the specific information: recipient's contact details, list of services, total amount.

The result? You can invoice in minutes and focus on your core business.

Ensure your documents are compliant

An incomplete document can delay your payments or cause problems during a tax audit. Our template includes all the required information:

• Unique invoice number;
• Date of issue;
• Complete recipient information;
• Line-by-line list of services performed;
• VAT and total amount.

Strengthen your professional image

A complete and well-presented document inspires confidence. It shows that your cleaning company is organized and professional. This is essential for building customer loyalty and generating referrals.

Download a template for your cleaning business

Below you will find all our templates for cleaning companies and service businesses. You can download the format that suits you best: PDF or Excel.

Models with VAT

For companies operating under the actual tax regime:

(I.e. Cleaning document including VAT – PDF template: Blue 📙 Cleaning document including VAT – Excel template: Orange

Templates for self-employed individuals without VAT

For self-employed individuals operating under a basic franchise:

(I.e. VAT-free cleanliness document – PDF template 📕 VAT-free cleanliness document – Excel template

Good to know : If you are in basic exemption, don't forget to add the statement "VAT not applicable, article 293B of the CGI" to all your documents.

How to create electronic cleaning invoices step by step

Issuing a professional document isn't complicated when you follow the right steps. Here's how to create a complete supporting document:

Step 1: Download the template

Start by downloading a template in your preferred format (Excel or PDF). Our templates are free and you can customize them to suit your cleaning business.

Step 2: Add your company details

Please provide the following information:

• Name of your cleaning company;
• Full address of the headquarters;
• SIRET number and APE code;
• Intra-Community VAT number (if applicable);
• Logo (optional but recommended).

Step 3: Enter the recipient's information

Add your recipient's details:

• Name or company name;
• Address ;
• SIRET number (for professionals).

Step 4: Number your document

Each document issued must have a unique number. Chronological numbering is required in France. For example: FAC-2025-001, FAC-2025-002, etc.

Step 5: List the services performed

This is the most important part. Add it line by line:

• A precise description of each service provided;
• The quantity (hours, square meters, etc.);
• The unit price and the total cost per line.

Example :

• Office cleaning (150m²): 3 hours × €25 = €75
• Window cleaning: 2 hours × €30 = €60
• Products and supplies: €15

Step 6: Calculate the total

Add all the lines together to get:

• Total excluding tax;
• The applicable tax (20% for standard services);
• The total amount including tax to be declared.

Step 7: Specify the payment terms

Indicate clearly:

• The payment deadline;
• Accepted payment methods (bank transfer, check, card);
• Any potential late payment penalties.

Step 8: Send the electronic invoices

Once your document is created, you can send electronic invoices by email or directly through an invoicing CRM like Djaboo.

The different types for a cleaning company

Depending on the nature of your work, you will need to issue different types of documents. Here are the main ones used in the cleaning sector:

One-off service document

This is the standard receipt issued after a single service. It lists the services performed and the total amount due.

Ideal for : major cleaning, restoration, exceptional intervention.

Recurring document for maintenance contract

For your regular recipients with a maintenance contract, you can issue a monthly or weekly document according to the agreed terms.

Ideal for : maintenance of offices, premises, condominiums.

Down payment document

Before starting a major project, you can request a deposit. This document secures your cash flow and binds the recipient.

Ideal for : construction sites, post-construction restoration.

Quotes and documents combined

For certain services, it is useful to provide a quote before intervention, then to transform it into a billing document once the work has been delivered.

Ideal for : specialized cleaning, customized interventions.

Required information on a document in France

To comply with French regulations, your supporting document must include the following information:

Information about your cleaning company

• Name or company name;
• Registered office address;
• SIRET number;
• APE/NAF code;
• Intra-Community number;
• Legal form and share capital (for companies).

Recipient information

• Name or company name;
• Address ;
• SIRET number (if professional).

Document elements

• Unique and chronological number;
• Emission ;
• Service performed;
• Description of services provided;
• Quantity and unit price;
• Total excluding and including tax;
• Applicable rate;
• Payment deadline;
• Conditions for payment.

Good to know Management can be simplified with a suitable tool that automatically generates the required information.

Manage your quotes and electronic invoices with Djaboo

Manual creation may suffice for a few recipients. But if you manage multiple contracts simultaneously, invoicing software becomes essential for the company's profitability.

The advantages of Djaboo billing software

Djaboo is an all-in-one tool for cleaning companies that allows:

• Create professional invoices in just a few clicks;
• To automatically add all required information;
• To generate recurring electronic invoices for your maintenance contracts;
• To track receipts and payments in real time;
• To send electronic invoices directly by email;
• To manage unpaid invoices with automated reminders;
• To prepare quotes and turn them into documents.

Features for service activities

• Quote management and conversion into documents;
• Monitoring of deposits and payments;
• Recipient database;
• Simplified accounting export;
• Customization with your logo and colours.

Tips for proper invoicing

Here are some best practices to optimize your invoicing and receive payments faster:

Issue immediately after the intervention.

The longer you wait to prepare a document, the greater the risk of non-payment. Ideally, send it the same day.

Be specific in your descriptions

A list of services performed avoids disputes. Clearly indicate: nature of the intervention, duration, cost of each service, products used.

Offer several ways to pay

The more payment options you offer (bank transfer, check, card, direct debit), the faster you'll get paid. List all the options on your document.

Quickly follow up on outstanding payments

Don't wait weeks to request payment from a recipient who hasn't paid. A polite reminder after the due date is often enough.

Use a suitable tool

A good management tool saves you valuable time. Djaboo lets you invoice in seconds and track all your payments.

How much should you charge for your services?

The cost of cleaning depends on several factors. Here are the elements to consider when setting your rates:

Factors influencing price

• Surface to be cleaned : the price per m² varies depending on the size of the premises;
• Type of premises : offices, retail, medical, industrial;
• Frequency : one-off intervention or regular contract;
• Level of service : standard maintenance or ecological cleaning;
• Equipment required : special machines, specific products.

Indicative prices in France

Important These prices are indicative. Adjust your prices according to your local market and actual costs.

FAQ: Your questions about billing

What information is required on a cleaning document?

Your document must include: your company's contact details (SIRET, address), the recipient's details, a unique number, the issue, the list of services with prices, the total excluding and including tax, and the payment terms.

Can I create an Excel template for my invoicing?

Yes, an Excel document is perfectly acceptable. Our templates are available in Excel and PDF formats. The important thing is to include all the required information.

How do I number my documents correctly?

The numbers must be chronological and without gaps. For example: 2025-001, 2025-002, 2025-003. Each number must be unique.

Do I need to provide a quote before starting work?

A quote is not always required but is highly recommended, especially for major projects. It legally binds the recipient and protects you in case of a dispute.

How to deal with recipients who don't pay?

First, send a friendly reminder by email. If payment is not received, you can send a formal demand letter. Billing software like Djaboo automates these reminders via electronic invoices.

What rate should I apply to my services?

In France, cleaning services are subject to the standard rate (20%). Check your situation with your accountant.